2-Team Organization
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Section
2
Team
Organization
TABLE OF CONTENTS
2
TEAM ORGANIZATION ........................................................................................................................2
2.1 OVERVIEW ..............................................................................................................................................2
2.2 KEEP CONTACT RECORDS CURRENT IN TIMS ...............................................................................2
2.3 DISTRIBUTE INFORMATION ...............................................................................................................2
2.4 SUGGESTED LEADERSHIP ROLES .....................................................................................................2
2.5 REQUIRED CONTACT POSITIONS FOR TIMS...................................................................................2
2.5.1 Main Contact.......................................................................................................................................3
2.5.2 Alternate ContacäØ«G < ý 90f7f5afbc58db55988c9a91734928bb ñ. templateÙ«§G < ý 7f639b49f090199a8a47bafb94c95b79 _0 template[TºG < ý 26c02644cd584d617e0990c4ad202de0 U, templatea2ÛG < ý 8194be71f0b355f38efd72c7a763e935 NJ templateÄžG < ý 7b900a3bc72e748b390ee686838ac0e9 }S templateLÀG < ý d9d661350c13682e8ab8793eee7aee48 ü* templateŠÎ¨G < ý c497a19ac4859b0098b76f804ef38de3 R9 templatex)¿G 5 €áˆ\275\310B\337\203\361)i\3442+\312_\322Y\211\362z#\337 < ý 439f26ff0f72e97de1f23a93086cec7b 72 template;å¢G < ý bd620b1b0304b4a781eb05f716183210È Á templateÌm–G € …AH ¢@332`b6\a\023\023\357]3\032\023\323\265l\302\023\362\366\374jxM\362t\224\026|,d\faP\aH\337#\327S.\210\036\375 < ý 09d1990a4c9fa509d499feb9851c4bac ¯9 template†ªG < ý 7581dc89b98d6afb9c67a9ab25119a9b T4 templateIÓ¨G < ý d905fa16bcb08395b5f97bc4a27c2868 áF templateÌwžG < ý d1e21fdd4715662cf311b1b96508ba6e Ç^ templateG < ý 4183b7c6602de76fa7757eb5423c6590 + templateŠØG < ý 32d69f8e591a147c1f97ac6a769500a9 Õ0 template5ø§G < ý 58ee42e5c74944e5265b9eb7bd24b56d Ê= templateìâÙG < ý e493d8425f2682bbb8db6e47c8f94715 ( templatec#ÛG < ý 3373e4482553f2c702cb9ca88dcc0986 ïW template ÚG < ý 06cf4d197270c0491727cf12c2a7724a ÙA template^ÄÖG < ý e185ba86c68bc45ca2d0b21d92abb371 î_ template¡G <ý 49e8e077bac2802fc50a975ed42cf545 æ" templateß9ÛG <ý bb70a74c8c52e56c61ced9ced93e5a13 rG template¢¥ØG H—àkx{F\361\363\343\025\ < ý 00527d29af3a4b6125073a4a733ffdce Þ[ templateˆî G < ý b198cb7b87180eaa0e147d648fbd1fb8 ~9 template™vØG <ý eaeccf5e1250c86c573b2310bb7099b8 ¸O template†‹ÚG <ý 90b55e134e2bb681aa7f43af7f54fcac k template‡mÕG ¶/4 |‹H73\036\362\0 <ý 1f0efda556c81446611dd1f6128777bb K\ template+ÖG p y/È V‚ )\234\033|\371Z\253zt\016\306\226\030\n\265\033\375\242,\v\223\263\035OAp\304\370p\324`Y\030 < ý 7fe85e7fd41f0aabbf5dbca149edefd1 a template| ¡G < ý 1a032f6d4edfa610926fab8ee86ac489 @ template*¿žG L d 2@\242\251\211\265W&\323\350\262]\323\2677\276*!*\321\356\ < ' Òˆý 9b26c4e2b36108014ce51bcc180caefb < ý 4e18e336621abec1b0bbe95ae350cd03 ¨7 templates¦G @ x§ˆ ¯œô4\341\202\254\303P\35325\222\203\264g\306\31 < ý f97e729a9d111c9b0411543d95e97d98 }6 templateBêºG < ý e01f827b13485459655a77ac4315fe3e g/ templates†ÛG < ý 89f9ac13960f6da2b4f8520799d3e7fd œW templateê1®G < ý d182943d8d1dafe1bcb0eaef885a1a93 ÛT templateò§G @ †•È ‰ñˆ\313\223\270\243f]\357\260\241r\005]\217b\02 < ý 02fd850aebe17421a9ed93b7feb3ca1c A0 templateMj¡G < ý b22ec018cf0415efc175b6829cfbb845 X template²·G < ý 3ec3d7015faa4a0048fae676713d8295 ? templatey±G < ý bc35775257575ea77124dda53ebd79b8 »T template¡G u ˜`\217\305Rk[\344N\v\267\212\006\331B\217[\222\206\264N\203\374\232\231\245<\r\262\320\177\233[\377\264f\2534+\200\203d < ý a14a293d86a4ec9ca8010ec3026d35ce ’C templatepˆ§G < ý 4802b2f0cc6a27f48b0fb3973d069790 W templateà{¦G @ ‹ Ô …ë7\316\'\036\366\362\255\2176\371\266\226X\00 < ý ee750b7df41d97ab5c72ac02bcb6bed6 ØB template€@¡G € °‘8 4Ò 4-\033\\8\315\022\n\321\n\252\304\337\202\367\353\226\340p@\006\305\200\017\372Z3\325\374\356(f\005\303\336Z < ý 06ab7384a407d9db5701d4ed6d5c5900 ±3 template6A£G < ý debb0a6df5ac69fd936cdfefa27b199d îU templateŽG @ … ˆ '€17\205\316s\222,\357g\365Y\033\344\374<\220\ < ý a87031155029bb0869c82490cf2d51a4 TZ templateÍi£G < ý f663bde0ca08053d9ee92cbdf989a385 ·. templatefµ¿G < ' ¨:øý e4144c982e75cba398d36fdd4b8a7b85 < ý ed8674a6a423e70712ee3764bb89ad3b ¦ templateô×G or each other if necessary.
Please examine the roles, and compare recommended qualities and abilities with your mentors from a FIRST
perspective. Of course, team structure is the team's prerogative and the following are only suggestions.
2.5 REQUIRED CONTACT POSITIONS FOR TIMS
1. Main
Contact
2. Alternate
Contact
3. Shipping
Contact
© FIRST 2006
FIRST Robotics Competition Manual, Section 2 Â Team Organization, Rev A
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2.5.1 Main Contact
The Main Contact is the main source through which most information flows from FIRST to the team.
Main Contact's Responsibilities
Team logon and password: Receive, and keep secret, her/his Team Information Management
System (TIMS) logon and password.
TIMS (Team Info System): Maintain and update TIMS record.
Registration: Register the team for events.
Communications: Receive
FIRST communications and reply when necessary.
Review Safety Policies and Procedures on the FIRST website and
ensure all team members have this information.
FIRST Information distribution: Receive and disseminate all information from FIRST, including E-
mail Blasts and Updates from the website, and to handle
replying/complying with FIRST requests.
Scholarship Opportunities: Keep students/teachers informed about scholarship opportunities
well in advance of the deadlines.
Updates: Disseminate e-mailed and web "Updates" information to relevant
sub-teams.
Event Information: Supply event information to FIRST, via TIMS.
Contact Information: Verify up-to-date alternate mailing addresses and phone numbers
are posted to TIMS for use during vacations or team travel.
UPS, FedEx, Purolator Enter the team's UPS or FedEx number for TIMS. This is
Account Number for TIMS: mandatory. The Shipping Contact should obtain this and provide it
to the Main Contact. A sponsor or your school may let you use
their account, or you can get a number from either shipping
company's website.
Website Calendar: Monitor the FIRST website calendar for changes, additions.
Yearbook Page: Enter this submission into TIMS by the deadline.
On-Line Submissions Ensure submissions of Woodie Flowers, Website, Chairman's, and
other Awards by the respective deadlines.
NEW: FedEx Donation: Confirm the Shipping Contact understands the FedEx donation
process and use of the on-line FedEx PassKey System. See Section
6 Â Transportation of this manual.
Release Forms: Designate someone to distribute Release Forms and collect the
completed signed forms. The Forms must be presented at the
team's initial competition registration of the season.
NOTE: The forms for students under 18 require a parent/legal
guardian's signature. They are required for:
a. Kickoff events
b. Any of the FIRST Regional or Championship events. If a
person does not attend the team's initial event, he/she must still
provide one at a subsequent event. You must turn them in at that
event.
Safety: Work together with your team's Safety Captain and entire team to
ensure safety while working and traveling.
Participation Medallions: Ensure they are obtained at your team's initial event. See Section
7.10 ÂAt the Event of this manual for details.
© FIRST 2006
FIRST Robotics Competition Manual, Section 2 Â Team Organization, Rev A
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2.5.2 Alternate Contact
This person is the Main Contact's "right hand" and is important in the team's structure. This person should
share the team administrative duties, and be ready to help in ways the team decides.
Alternate Contact's Responsibilities
Team Logon and Password: Receive, and keep secret, her/his Team Information Management System
(TIMS) logon and password.
Support: Provide any support the Main Contact may need.
Contact Information: Provide the Main Contact with current contact information for TIMS.
Vacation Coverage: The Main Contact and the Alternative contact will receive and be asked to
disseminate FIRST communications.
Alternate Information: Provide an alternate phone number and address in case FIRST has to make
contact during vacation or while the team is traveling.
Scholarship Opportunities: Inform students about scholarship opportunities and associated deadlines.
Public Relations: Confer with Main Contact. Notify Public Relations Contact of any
upcoming team fundraising or events.
Communications: Receive
relevant
FIRST communications and reply when necessary.
Chairman's Award project - Ensure any unusual stories about the team's
overcoming obstacles are included in the Chairman's Award submission.
2.5.3 Shipping Contact
This person is responsible for handling both robot shipping and drayage arrangements for the team.
Shipping Contact's Responsibilities
Contact Information: Provide the Main Contact with current contact information for TIMS.
Provide an alternate phone number and address in case FIRST needs to
make contact during vacation or while the team is traveling.
Team's UPS, Purolator, or Provide the Main Contact with a shipping account number for the Team
FedEx Account Number: Information Management System (TIMS). This is a necessary and a
mandatory portion of the FIRST system and directly impacts the
missing, defective, or broken parts replacement system for your team.
(A sponsor or your school may let you use their shipping number, or
you can get a number from the company's websites).
Communications: Receive
relevant
FIRST communications and reply when necessary.
Robot Shipment: 1. Read the "Robot Transportation" Manual Section 6 and download
your event(s) from the Events portion of the website, "Site Info."
http://www.usfirst.org/robotics/2006/rgevents.htm
2. Be familiar with and conform to the following:
· Deadlines and specifications of shipping your robot
· The drayage system and its deadlines and specifications
· On-time robot shipment and within the FIRST specifications.
3. Domestic Teams: Be completely familiar with the FedEx on-line
PassKey system and print airbills.
4. Foreign and teams from AK, PR, HI: Become familiar with the
FedEx donation system and keep airbills safe.
FedEx Donated Shipments: Read the "Robot Transportation" Manual Section 6 and become
Obtain and maintain airbills familiar with the FedEx shipping donation, its specifications, and
related on-line PassKey system for the contiguous states.
Write down the airbill storage place, and tell someone else where they
are in case you forget their location. The airbills are not replaceable.
© FIRST 2006
FIRST Robotics Competition Manual, Section 2 Â Team Organization, Rev A
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2.6 RECOMMENDED ADDITIONAL CONTACTS
2.6.1 Travel Contact
This person will be making event(s) travel and hotel arrangements for the team members. It is important to
tackle this task early enough to ensure there is room on preferred flights and in preferred hotels.
Travel Contact's Responsibilities
Manual and Website: Become familiar with any Travel Contact duties.
Comparative Pricing: Obtain, consider, and compare travel costs prior to registering for an event(s).
The web has many opportunities to compare airfares.
Hotel Reservations: THS is a company that obtains reasonable hotel packages for FIRST teams.
Look on the website for this benefit.
Obtain and remember any password or logon for using the reservation system.
Conform to the FIRST guidelines and deadlines regarding travel.
Contact Information: Provide up-to-date contact information for TIMS. Provide an alternate phone
number and address in case FIRST needs to make contact during vacation or
while the team is traveling.
Communications: Receive
relevant
FIRST communications and reply when necessary.
2.6.2 Public Relations Contact
This person's role in advertising the team's goals and accomplishments is critical.
Public Relations Contact's Responsibilities
PR Updates: Responsible for receiving and disseminating any PR updates and using them to
the team's advantage in local newspapers, as well as television and radio stations.
Fundraising: The team would be wise to advise this person of any fundraising activity or team
appearance well before the date.
Sponsors: Send any PR information to potential sponsors all during the year.
Contact Information: Provide up-to-date contact information for TIMS.
Communications: Receive
relevant
FIRST communications and reply when necessary.
2.6.3 Corporate / University Contact
This contact provides information about the team to the University or Corporation sponsoring the team.
Corporate/University Contact's Responsibilities
Public Relations: Notify university/sponsor contacts of any upcoming team fundraising or events.
Confer with Main Contact.
Let supporters know about trials and successes regarding the robot design and
build. Get them excited right through the process and continue providing
information throughout the year.
Scholarships: Inform students about scholarship opportunities and deadlines.
Encourage and assist students interested in applying for scholarships
Communications: Receive related team e-mails. Provide information if necessary.
Contact Information: Provide up-to-date contact information for the Main Contact and TIMS.
Provide an alternate phone number and address in case FIRST needs to make
contact during vacation or while the team is traveling.
© FIRST 2006
FIRST Robotics Competition Manual, Section 2 Â Team Organization, Rev A
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2.6.4 School Contact
This adult representative is responsible for knowing and enforcing all school rules regarding team
participation. A teacher or principal may be best qualified for the role.
School Contact's Responsibilities
Public Relations: Notifying Public Relations Contact of any upcoming team fundraising or
events. Conferring with Main Contact.
Scholarships: Inform students about scholarship opportunities and deadlines.
Encourage and assist students interested in applying for scholarships.
Communications: Receive school related team e-mails. Provide information/reply if necessary.
If no one is specified to work on the following projects, work with Main
Contact to make sure students get them done. Check with other team mentors
for information.
1. Chairman's Award project - Continuously help record/document any
unusual stories about the team overcoming obstacles during the year.
2. Woodie Flowers Award
3. Yearbook Page. (Look in on-line Manual, "Awards Section.")
4. Website
Award
5. Autodesk
Awards
Contact Information: Provide up-to-date contact information for the Main Contact and TIMS
Safety: Stress safety whenever possible.
2.6.5 Technical Contact
This person will assist the team with technical issues and problems related to engineering.
Technical Contact's Responsibilities
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teams aware of safety issues and make team members want to improve conditions,
not balk at the methods we use to ensure a safe environment. Use common sense
and good judgment when bringing an infraction to a team's attention. Please be
kind and positive. The Safety Captain is an ambassador for your team.
At Competitions: · Bring enough safety glasses for the team and its guests.
· Make sure persons who will unpack your robot crate will have them to wear as
soon as they arrive.
· Make sure all persons wear safety glasses/goggles properly.
· Know where the EMT area is.
· Report any injuries to the Pit Supervisor at the time of injury or treatment.
· Discourage running in the Pit or Competition Arena.
· Help keep Pit aisles clear.
· Bring any serious safety infractions, such as metal grinding or open flames to
the attention of the Pit Supervisor... as well as any blatant discourtesies.
© FIRST 2006
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